BI-Bujumbura: EDF — supply and delivery of equipment and materials for the OCIBU's quality-control laboratory for coffee, and for Sodeco

Country:

Burundi

City/Locality:

MPOYZOYMPOYRA

Notice/Contract Number:

eu:205423-2008

Publication Date:

Aug 8, 2008

Deadline:

Oct 17, 2008

Buyer:

MINISTERE DE L'ECONOMIE, DES FINANCES ET DE LA COOPERATION AU DEVELOPPEMENT

Original Language:

French

Address:

MINISTERE DE L'ECONOMIE, DES FINANCES ET DE LA COOPERATION AU DEVELOPPEMENT
BUJUMBURA
Burundi

Email:

Click here

Notice Type: 0708
-
Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 153/2008
, #
205423-2008
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Partial tender
Awarding Criteria: Not defined

Summary:
Republic of Burundi, Burundi Coffee Office (OCIBU)
Supplies contract notice
1. Publication reference: EuropeAid/127197/D/SUP/BI.
2. Procedure: Open.
3. Programme: 7th and 8th European Development Fund (EDF).
4. Financing: Stabex funds — framework of mutual obligations 1992–1999.
5. Contracting authority: République du Burundi, ministère de l'économie,
des finances et de la coopération au développement, ordonnateur national
du FED.
Contract specifications
6. Contract description: The contract is for the supply and delivery of 9
hullers, 12 hygrometers, 10 sets of precision scales, 6 calibrators with
filter, 2 drying kilns, 3 compressors, 6 coffee roasters, 6 grinders, 900
presentation packs, 900 200-ml cups, 3 kettles, 10 spittoons and 3 water
purifiers for the OCIBU's quality-control laboratory, and 2 forklift
trucks for the coffee hulling and packaging company (Sodeco).
7. Number and titles of lots: The contract is subdivided into 2 separate
lots, broken down as indicated in the following table:
lots; equipment and materials; company:
lot 1; (a) 9 hullers, (b) 12 hygrometers, (c) 10 sets of precision scales,
(d) 6 calibrators/screening machines with filter, (e) 2 drying kilns, (f)
3 compressors, (g) 6 coffee roasters, (h) 6 grinders, (i) 900 presentation
packs, (j) 900 200-ml cups, (k) 3 kettles, (l) 10 spittoons, (m) 3 water
purifiers; OCIBU;
lot 2: 2 forklift trucks; Sodeco.
Tenders can be submitted for 1 or more lots.
Conditions for participation
8. Eligibility and rule of origin: Participation in the contract is open
on equal terms to natural persons and legal entities (irrespective of
whether they are taking part as individuals or as part of a grouping
(consortium) of tenderers) from the ACP countries and the Member States of
the European Union who contribute to the European Development Fund and who
are signatories to the revised 4th Lomé Convention, and also to
international organisations as authorised by the instrument applicable to
the programme under which the contract is financed (see point 22). All the
goods supplied under this contract must originate in 1 or more of these
countries.
9. Grounds for exclusion: Tenderers must submit a declaration stating
that they are not in any of the situations listed in section 4.2 of the
general regulations for contracts financed by the European Development
Fund (ACP-EC Decision No 3/90 of 29.3.1990) 8th EDF.
10. Number of tenders: Tenderers cannot submit more than 1 tender per
lot. Tenders for part of a lot will not be considered. Tenderers may state
in their tender whether they would grant a discount should they be awarded
several lots. Tenderers cannot submit a variant tender in addition to
their tender for the supplies required in the invitation to tender
dossier.
11. Tender guarantee: Tenderers must furnish a tender guarantee for:
lot 1: EUR 4 900;
lot 2: EUR 1 700;
when they submit their tenders.
This will be returned to unsuccessful tenderers once the invitation to
tender procedure has been completed and to the successful tenderer(s) once
the contract has been signed by all parties. This guarantee will be drawn
on if the tenderer does not honour all the obligations stipulated in the
invitation to tender.
12. Performance bond: The successful tenderer will be required to provide
a performance bond for 10 % of the contract value when the contract is
signed. The bond must be furnished within 30 days of the date on which the
tenderer receives the contract signed by the contracting authority. If the
successful tenderer does not furnish the bond within the time allowed, the
contract will be rendered void and a new contract may then be drawn up and
sent to the tenderer with the second best compliant tender.
13. Briefing and/or site visit: There are no plans for a briefing or a
site visit for this contract.
14. Tender validity: Tenders are to be valid for 90 days from the final
date for submission of tenders.
15. Implementation period: The programme implementation period will be 5
months, as from the final date of contract signature by all parties.
Selection and award criteria
16. Selection criteria: The following selection criteria will be applied
to tenderers. Where tenders are submitted by a consortium, these criteria
will apply to the consortium as a whole.
(1) Tenderers' economic and financial capacity (based on point 3 of the
tender form for a supplies contract):
annual turnover for the past 5 years must be at least 300 times the
equivalent of the total value of the tender guarantee.
(2) Tenderers' professional capacity (based on points 4 and 5 of the
tender form for a supplies contract):
as the beneficiaries will be responsible for the assembly of certain items
of equipment, this point will not be taken into account when selecting
tenderers.
(3) Tenderers' technical capacity (based on points 5 and 6 of the tender
form for a supplies contract): at least 1 copy of contracts or final
acceptance certificates demonstrating tenderers' experience in carrying
out similar contracts.
Economic operators may, if necessary and for a specific contract, make use
of the capacities of other bodies irrespective of the legal nature of the
connection between themselves and said bodies. In such an event, they must
provide the contracting authority with proof that they will have the
resources needed to carry out the contract by, for example, producing a
written commitment by said bodies to make such resources available. These
bodies must comply with the same eligibility rules, in particular
regarding nationality, as the economic operator in question.
17. Award criteria: Price: the lowest-priced tender deemed to be
technically compliant will be accepted.
Tender submission
18. Procedures for obtaining the invitation to tender dossier: The
invitation to tender dossier is available from the following web address:
http://europa.eu.int/comm/europeaid/tender/index_fr.htm. It is also
available from the contracting authority. The standard tender form for a
supplies contract must be used to draw up tenders. This form can be found
in the invitation to tender dossier, and its clauses and format must be
strictly adhered to.
Questions regarding this invitation to tender must be sent in writing,
quoting the publication reference in point 1, to:
Ministère de l'économie, des finances et de la coopération au
développement, cellule d'appui à la gestion des fonds de contrepartie du
Stabex, avenue du Large, BP 1383, Bujumbura, Burundi. Tel. (257) 22 21 47
58. Fax (257) 22 24 39 84. E-mail: stabexbu@cbinf.com.
They must be sent at least 21 days before the final date for submission of
tenders, given in point 19, and the contracting authority must reply at
least 11 days before the final date for submission of tenders.
Clarifications concerning the invitation to tender dossier may be
published on the Europe Aid web site: http://europa.eu.int/comm/europeaid/
tender/index_fr.htm.
19. Final date for submission of tenders: 17.10.2008 (8:00), to the
following address:
Ministère de l'économie, des finances et de la coopération au
développement, cellule d'appui à l'ordonnateur national du FED, avenue de
la Grèce, n° 42bis, BP 462, Bujumbura, Burundi. Tel. (257) 22 24 32 26.
Fax (257) 22 24 32.
Tenders received after this deadline will not be considered.
20. Tender opening session: Tenders will be opened in public on
17.10.2008 (9:30) in the conference room of the Cellule de l'ordonnateur
national du FED (CELON), avenue de la Grèce, n° 42bis, BP 462, Bujumbura.
Tel. (257) 22 24 32 26. Fax (257) 22 24 32 28.
21. Language for the procedure: French must be used for all
correspondence concerning this invitation to tender.
22. Legal basis: Revised 4th Lomé Convention.
Decision No 3/90 of the ACP-EEC Council of Ministers of 29.3.1990 adopting
the general regulations and general conditions for works, supply and
service contracts financed by the European Development Fund (EDF).

BI-Bujumbura: EDF — supply and delivery of equipment and materials for the OCIBU's quality-control laboratory for coffee, and for Sodeco

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