HT-Port-au-Prince: EDF — supply of off-road vehicles

Country:

Haiti

City/Locality:

PORT-O-PRENS

Notice/Contract Number:

eu:209884-2008

Publication Date:

Aug 13, 2008

Deadline:

Oct 20, 2008

Buyer:

ORDONNATEUR NATIONAL DU FED

Original Language:

French

Address:

ORDONNATEUR NATIONAL DU FED
PORT-AU-PRINCE
Haiti

Email:

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34113200 - All-terrain vehicles

Notice Type: 0708
-
Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 156/2008
, #
209884-2008
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: Not defined

Summary:
Place(s) of delivery — Port-au-Prince, Republic of Haiti
Supplies contract notice
1. Publication reference: EuropeAid/126936/D/SUP/HT.
2. Procedure: Open.
3. Programme: 9th EDF.
4. Financing: Financing agreement No 9300/HA.
5. Contracting authority: Ordonnateur national du FED en République
d'Haïti.
Contract specifications
6. Contract description: The contract is for the delivery of 6 off-road
vehicles and their commissioning at the National Centre for Geospatial
Information (CNIGS) in the Republic of Haiti, under the PITDD territorial
information programme for sustainable development.
7. Number and titles of lots: 1 lot.
Conditions for participation
8. Eligibility and rule of origin: Participation in the contract is open
to all legal entities, irrespective of whether they are taking part as
individuals or as part of a grouping (consortium) of tenderers, from the
European Union Member States and from the countries and territories of the
regions covered and/or authorised by the specific instruments applicable
to the aid programme under which the contract is financed (see point 22).
All the goods supplied under this contract must originate in 1 or more of
these countries. International organisations may also take part.
Participation of natural persons is governed by the instrument that
specifically applies to the programme under which the contract is
financed.
9. Grounds for exclusion: Tenderers must sign and submit the declaration,
included with the tender form for a supplies contract, confirming that
they are not in any of the situations listed in section 2.3.3 of the
Practical Guide to contract procedures in the context of external actions.
10. Number of tenders: The contract comprises 1 lot only and tenderers
must tender for the entire lot. Tenders for part of the lot will not be
considered. Tenderers may state in their tender whether they would grant a
discount should they be awarded the lot. Tenderers cannot submit a variant
tender in addition to their tender for the supplies required in the
invitation to tender dossier.
11. Tender guarantee: Tenderers must provide a tender guarantee for EUR 4
000 when they submit their tender. This will be returned to unsuccessful
tenderers once the invitation to tender procedure has been completed and
to the successful tenderer(s) once the contract has been signed by all
parties.
This guarantee will be drawn on if the tenderer does not honour all the
obligations stipulated in the invitation to tender.
12. Performance bond: The successful tenderer will be required to provide
a performance bond for 10 % of the contract value when the contract is
signed. The tenderer will have 30 days from the date on which he receives
the contract signed by the contracting authority in which to furnish the
bond along with the countersigned contract. If the successful tenderer
does not furnish the bond within the time allowed, the contract will be
rendered void and a new contract may then be drawn up and sent to the
tenderer with the second best compliant tender.
13. Briefing and/or site visit: There are no plans for a briefing.
14. Tender validity: Tenders are to be valid for 90 days from the final
date for submission of tenders.
15. Implementation period: 90 days from the date of contract signature.
Selection and award criteria
16. Selection criteria: The following selection criteria will be applied
to tenderers. Where tenders are submitted by a consortium, these criteria
will apply to the consortium as a whole.
(1) Tenderers' economic and financial capacity (based on point 3 of the
tender form for a supplies contract):
the aim of this criterion is to ensure that tenderers (if a consortium,
then the consortium as a whole):
— will not be financially dependent on the contracting authority should
they be awarded the contract,
— have the requisite financial stability to carry out the proposed
contract.
Criteria:
— average annual turnover for the past 3 financial years must be at least
4 times the value of the tender's financial proposal.
(2) Tenderers' professional capacity (based on points 4 and 5 of the
tender form for a supplies contract):
the aim of this criterion is to ensure that tenderers (if a consortium,
then the consortium as a whole):
— have sufficient resources and expertise to carry out the proposed
contract.
Criteria:
— tenderers must have at least 4 permanent staff working in the field,
— tenderers must have the relevant professional certification to supply
vehicles,
— commercial warranty offered for the vehicles: tenderers must include in
their tender a description of the commercial warranty offered for the
vehicles, in accordance with Article 11.3(a) of the instructions to
tenderers and with Article 40 of the special conditions. In particular,
this description must include information on the practical measures they
have taken to ensure repairs in Haiti in the event of breakdowns or faulty
parts covered by this warranty.
(3) Tenderers' technical capacity (based on points 5 and 6 of the tender
form for a supplies contract):
the aim of this criterion is to ensure that tenderers (if a consortium,
then the consortium as a whole):
— have sufficient expertise and experience to carry out the proposed
contract.
Criteria:
— tenderers must have successfully completed at least 2 contracts in the
past 3 years with a budget at least equal to that of this contract.
Economic operators may, if necessary and for a specific contract, make use
of the capacities of other bodies irrespective of the legal nature of the
connection between themselves and said bodies. In such an event, they must
provide the contracting authority with proof that they will have the
resources needed to carry out the contract by, for example, producing a
written commitment by said bodies to make such resources available.
17. Award criteria: The contract will be awarded to the lowest tender
which is technically compliant.
Tender submission
18. Procedures for obtaining the invitation to tender dossier: The
invitation to tender dossier is available from the following web address:
http://ec.europa.eu/europeaid/work/procedures/implementation/supplies/
index_fr.htm. It is also available from the contracting authority. The
standard tender form for a supplies contract must be used to draw up
tenders. This form can be found in the invitation to tender dossier, and
its clauses and format must be strictly adhered to.
Questions regarding this invitation to tender must be sent in writing,
quoting the publication reference in point 1, to:
M. Price Pady, ordonnateur national du FED, 4, rue Morelly, Christ-Roi,
Port-au-Prince, Haiti. Tel. (509) 22 44-0270, 22 44-0272. Fax (509) 22
45-9908. E-mail: ordonnateurnlhaiti@yahoo.com.
A copy of the applications must be sent to the Delegation of the European
Commission in Haiti (in an envelope marked 'confidentiel pour le chef de
délégation') at the following address:
M. Francesco Gosetti, chef de délégation de la CE en Haïti, bâtiment
Hexagone, 4e étage, angle des rues Clerveau et Darguin, Pétionville,
Haiti.
They must be sent at least 21 days before the final date for submission of
tenders, given in point 19, and the contracting authority must reply at
least 11 days before the final date for submission of tenders.
Clarifications concerning the invitation to tender dossier may be
published on the EuropeAid web site: http://ec.europa.eu/europeaid/cgi/
frame12.pl.
19. Final date for submission of tenders: 20.10.2008 (14:00), local time.
Tenders received after this deadline will not be considered.
20. Tender opening session: Tenders will be opened in public on
20.10.2008 (14:15), local time, in the conference room of the Bureau de
l'ordonnateur national du FED.
21. Language for the procedure: French must be used for all
correspondence concerning this invitation to tender.
22. Legal basis: ACP-EC Cotonou Agreement signed on 23.6.2000, as amended
in 2005.
Decision No 2/2002 of the ACP-EC Council of Ministers published in OJ L
320 of 23.11.2002.

HT-Port-au-Prince: EDF — supply of off-road vehicles

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