UK-Cardiff: printing and distribution services

Country:

United Kingdom

City/Locality:

KARNTIPH

Notice/Contract Number:

eu:212372-2008

Publication Date:

Aug 14, 2008

Deadline:

Sept 29, 2008

Buyer:

S4C

Original Language:

English

Address:

S4C
CARDIFF , UNITED KINGDOM
United Kingdom

Web Site:

www.s4c.co.uk

Notice Type: 2210
-
Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 157/2008
, #
212372-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): S4C, Parc Ty Glas, Llanishen,
Contact: Jane Felix Richards, Attn: Jane Felix Richards, UK-Cardiff CF14
5DU. Tel. (44) 29 20 74 74 44. E-mail: tender.communications@s4c.co.uk.
Fax (44) 29 20 75 44 44.
Internet address(es):
General address of the contracting authority: www.s4c.co.uk.
Address of the buyer profile: www.s4c.co.uk/tenders.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
S4C, Parc Ty Glas, Llanishen, Contact: Jane Felix Richards, Attn: Jane
Felix Richards, UK-Cardiff CF14 5DU. Tel. (44) 29 20 74 74 44. E-mail:
tender.communications@s4c.co.uk. Fax (44) 29 20 75 44 44. URL:
www.s4c.co.uk.
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Other: Public Service Broadcaster.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Provision of a television listings and editorial publication service.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 15.
Main place of performance: Wales.
NUTS code: UK.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): S4C is the
Welsh television channel and one of the UK's five public service
television broadcasters. The channel airs over 45 hours of Welsh-language
programming on its analogue Service(which also re-broadcasts English
Language Channel 4 programmes during out of peak hours) and around 110
hours on its all-Welsh digital service, S4C digidol. The digital channel
is also available to watch live on the S4C website via broadband and a 35
day “window to view” service is also available. With digital switchover
taking place in Wales between July 2009 and March 2010, S4C will for the
first time become a wholly Welsh language channel as S4C’s digital service
becomes available to all households. S4C is funded by the Department for
Culture, Media and Sport. For more background information on S4C please
refer to the Annual report 2007 which is available on S4C’s website or by
contacting: Viewer’s Hotline, S4C, Parc Ty Glas, Llanishen, Cardiff CF14
5DU, UK. One of the challenges facing S4C is to ensure that its range of
high quality programmes continues to be effectively promoted in the
multi-channel, post-switchover world. The service contract will be managed
by S4C's Communications Directorate, which supports the S4C brand through
multi-platform campaigns involving on-screen, off-screen and online
marketing, website content, corporate events and external media coverage.
Newspapers, magazines and on-line services are an important outlet for S4C
in the promotion of it’s programmes and services to audiences. As part of
its communications strategy, S4C wishes to provide existing and potential
audiences in the North Wales area and beyond with a high-impact bilingual
information service about S4C programmes in an accessible and attractive
television publication. S4C wishes to appoint a service provider to
facilitate the publication and distribution of a free weekly colour
publication in the North Wales area. The publication will include articles
and feature spreads in both English and Welsh (as required by S4C) and
include photographs of forthcoming S4C Digidol programmes. The programmes
featured would be agreed jointly between S4C and the successful tenderer
on a monthly basis. The publication should also include full and prominent
TV listings for S4C Digidol in addition to other main terrestrial
broadcasters and selected digital broadcasters. The Service Provider will
also facilitate an on-line service in conjunction with the publication to
publish some of the articles and listings featured in the main
publication. S4C produces a weekly press pack which includes 4 features
which could form the basis for content in the publication. Photographs are
uusually available for each article. Listings for S4C’s analogue service
should also be featured until switchover is completed in the North Wales
area in October-December 2009. S4C also welcomes the opportunity for cross
promotional activities between S4C and the successful tenderer.
II.1.6) Common procurement vocabulary (CPV): 78240000 - E016, 78000000,
78180000, 22212100.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: S4C estimates that the total cost of
providing the television listings and editorial publication service over a
three year period in accordance with S4C’s requirements should not exceed
£270,000 (exclusive of VAT).
II.2.2) Options: Yes.
Description of these options: The contract may be extended beyond the
duration stated in II.3 below for a further 12 month period at S4C's
option.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 36 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: N/A.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: S4C requires the
television listings and editorial publication service to be provided for a
fixed price fee to include set up costs, administrative, staffing,
translation and all other costs and expenses incurred by the successful
tenderer in providing the service. Tenders should be priced in pounds
sterling. Payments will be made in pounds sterling.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: No special legal form is required.
However, if a consortium submits a tender which is acceptable to S4C, S4C
may require the consortium to form a new legal entity before entering into
a contract. Joint and several liability of all consortium members may be
required.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
The successful tenderer will be required to: -Create, publish and
distribute a weekly publication in both English and Welsh including TV
features and listings to a minimum of 40 000 households within the North
Wales area; - facilitate an on-line service to publish some of the
articles plus listings featured in the publication. - Liaise with S4C’s
Communications Directorate to identify priorities, ensure accurate
information and the approval of features; - Engage/employ suitable writers
to produce the Welsh and English language articles featured in the
publication to a high standard; - use suitable colour photographs,
ensuring all clearances are obtained; - Conform to all appropriate
legislation and guidelines relevant to the service; - demonstrate a good
knowledge of S4C’s output and services and the television industry in
general; - provide adequate training in order for its staff to undertake
their duties to provide the service; and - effectively market the
publication in order to increase its readership; Whilst this tender
process is not limited to organisations of a specific size or based in a
specific location, tenderers must demonstrate experience and understanding
of the television industry and have expertise in producing and
distributing similar publications. The successful tenderer will be
required to commence provision of the television listings and editorial
publication service to S4C with effect from in or around
17.11.2008.Subject to S4C’s rights to terminate the contract early in
accordance with the terms of the contract and S4C’s option to extend the
contract for a further period of up to 12 months, the contract will
operate for 3 years from its effective date.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: A tenderer
(or the relevant consortium if the tenderer is a member of a consortium)
may be disqualified from participation in the tender process if: A) the
tenderer, or any of its directors or any other person who has powers of
representation, decision or control over the tenderer has been convicted
of any act of conspiracy, corruption, bribery, fraud, money laundering or
any other offence within the meaning of Article 45(1) of the Public Sector
Directive; b) the tenderer is bankrupt or has had a receiving order or
administration order or bankruptcy restrictions order made against it or
has made any composition or arrangement with or for the benefit of the
tenderer's creditors or is unable to pay or to has no reasonable prospect
of being able to pay a debt or has granted a trust deed for its creditors
or become otherwise apparently insolvent or is the subject of a petition
for the sequestration of its estate or is the subject of any similar
procedure under the law of any state; c) the tenderer has passed a
resolution or is the subject of an order by the court for its winding up
or has had a receiver, manager or administrator on behalf of a creditor
appointed in respect of its business or any part thereof or is the subject
of any similar procedures under the law of any state; d) the tenderer has,
or any of its directors has, or any other person who has powers of
representation, decision or control over the tenderer been convicted of a
criminal offence relating to the conduct of the tenderer's business or
profession; e)the tenderer has or any of its directors has, or any other
person who has powers of representation, decision or control over the
tenderer has, committed an act of grave misconduct in the course of the
tenderer's business or profession; f) the tenderer has failed to fulfil
obligations relating to the payment of social security contributions or
taxes under the law of any part of the United Kingdom or of the state in
which it is established; g) the tenderer does not possess any relevant
licence or membership of an appropriate organisation or registration on a
professional or trade register, where required to do so by law; h) the
tenderer has been guilty of any serious misrepresentation in supplying
information required of it in relation to procurement. The above
information is required in respect of each member of a consortium. The
tenderers will be asked to provide the following information in their
tender: I) the tenderer's full name; II) the tenderer's legal status (e.g.
private limited company, partnership, sole trader); III)the tenderer's
registered number (if applicable); IV) the tenderer's registered office
address (if applicable), or, if not applicable, the address of its
principal place of trading; v) the tenderer's telephone number; VI) the
tenderer's fax number; vii) the name, position, address, telephone number,
fax number and email address of the individual within the tenderer's
organisation to whom all correspondence should be addressed; VIII) the
tenderer's VAT registration number (if applicable); IX) A copy of the
tenderer's certificate of incorporation (if applicable); X) A brief
description of the tenderer's primary business activities. If a tender is
submitted by a consortium, the information referred to in points i) to X)
inclusive must be provided in respect of each member of the consortium
with the exception of the information required at point vii) which should
only be provided only in respect of the lead member.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Tenderers are required
to provide the following information: a) The length of time that the
tenderer has been trading. If less than three years, details of any
predecessor organisation may be provided. b) A statement showing for the
previous three financial years (a) the tenderer's turnover; and (b) the
tenderer's turnover in respect of the provision of services similar to the
television listings and editorial publication service, the subject of this
tender process. If the tenderer has been trading for less than three
years, equivalent information for any predecessor organisation or key
personnel may be provided. c)copies of the tenderer's statutory accounts
for the previous three financial years, showing its overall turnover. If
statutory accounts are not available, the tenderer will be asked to
provide equivalent financial information endorsed at an appropriate level.
If the tenderer has been trading for less than three years, equivalent
information for any predecessor organisation or key personnel may be
provided. d) details of any relevant professional indemnity insurance held
by the tenderer. The above information is required in respect of each
member of a consortium.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: Tenderers are required to provide the
following information: a) details of how the tenderer would create,
publish and distribute the publication, in particular by providing: - An
example of the proposed publication; - a breakdown of the proposed lead
times from approval of features and confirmation of schedule through to
print and delivery; - examples of articles in both Welsh and English; -
examples of web pages for similar on-line publications; and - a
description of the proposed content for the on-line publication including
the proposed website (standalone or part of an existing website); b)
details of the services similar to the television listings and editorial
publication service, which have been provided by the tenderer during the
past three years including details of the recipients of those services and
the dates on which those services were provided; c) contact details for
two recipients of the services detailed in b) above whom S4C may contact
to obtain references. Please include postal address, telephone number, fax
number and email address; d)whether the tenderer has had any contract for
the provision of services similar to the television listings and editorial
publication service, the subject of this tender process, terminated for
poor performance in the last three years, or have any damages been claimed
against the tenderer under any such contract in the last three years and,
if so, further details; e) details of the quality control procedures that
the tenderer would apply to the contract; f) details of the tenderer's
environmental policy, in relation to this tender (ie disposal of printed
over-runs); g)brief details, including experience and qualifications, of
key personnel who would be involved in performing the television listings
and editorial publication service; h) details of the tenderer's staff
training and development policy; i)details of the tenderer's average
annual number of staff and managerial staff in each of the past three
years; j) if the tenderer intends to sub-contract part or all of the
television listings and editorial publication service, details of the
nature and proportion of the service that would be sub-contracted and, if
known, the identity of the principal sub-contractors; k) if this tender
response is being provided on behalf of a consortium, what the role of
each member of the consortium will be; l) a description of the
methodologies that the tenderer would use to circulate the publication,
including demographic and geographic breakdown and, on-line, how the
articles and listings would be made accessible; m) details of the
tenderer's proposed marketing strategy, in particular, the tenderer's
plans to maintain and increase readership of the publication;and n)
details of any additional benefits or factors that the tenderer's
provision of the television listings and editorial publication service
would offer to S4C.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive documentPayable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
29.9.2008 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
Other: Welsh.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 4 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: S4C shall not be bound to accept any tender
and reserves the right: a) To withdraw from and/or abandon and/or defer
this procurement at any time; and/or b) not to award any contract as a
result of this procurement. For further information concerning S4C's
requirements and this tender process please refer to the Invitation to
Tender and the Draft Contract attached thereto, a copy of which can be
obtained via the S4C website (www.S4C.co.uk) by clicking on "tenders" and
following the link. Freedom of Information S4C is subject to the
provisions of the Freedom of Information Act 2000 (“FOI Act”). Information
supplied by any economic operator to S4C may be disclosable by S4C under
the provisions of the FOI Act. If any economic operator considers that any
information supplied by it to S4C pursuant to this contract notice is
commercially sensitive or confidential in nature, this should be
highlighted explicitly and the reasons for sensitivity set out in full in
the expression of interest. This will enable S4C to take account of such
sensitivity or confidentiality in deciding whether to release the
information in response to freedom of information requests. However,
economic operators accept that S4C may disclose such information in
response to any request under the FOI Act if S4C determines that it is
appropriate to do so. Data Protection Economic operators authorise S4C to
process all information provided as part of their application and confirm
that they have obtained all necessary third party consents to enable S4C
to do so.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: S4C will incorporate a minimum 10 calendar day standstill
period from the date on which information regarding the award of the
contract is communicated to tenderers. This period allows unsuccessful
tenderers to seek further debriefing from the contracting authority before
the contract is entered into. Applicants have 2 working days from the
notification of the award decision to request additional debriefing and
that information has to be provided a minimum of 3 working days before the
expiry of the standstill period. Such information should be requested from
the Contact Point whose details appear at I.1).
VI.5) DATE OF DISPATCH OF THIS NOTICE: 12.8.2008.

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