UK-Kilmarnock: printing services

Country:

United Kingdom

City/Locality:

KILMARNOCK

Notice/Contract Number:

eu:215374-2008

Publication Date:

Aug 19, 2008

Deadline:

Sept 19, 2008

Buyer:

EAST AYRSHIRE COUNCIL

Original Language:

English

Address:

EAST AYRSHIRE COUNCIL
KILMARNOCK , East Ayrshire and North Ayrshire mainland
United Kingdom

Web Site:

www.east-ayrshire.gov.uk

Notice Type: 2120
-
Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 159/2008
, #
215374-2008
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): East Ayrshire Council, London
Road HQ, Attn: Alex Reid, UK-Kilmarnock KA3 7BU. Tel. 015 63 57 61 86.
E-mail: alex.reid@east-ayrshire.gov.uk. Fax 015 63 57 61 79.
Internet address(es):
General address of the contracting authority: www.east-ayrshire.gov.uk.
Address of the buyer profile: www.east-ayrshire.gov.uk/corpres/tendering/.
Tenders or requests to participate must be sent to: East Ayrshire Council,
London Road HQ, Attn: Alex Reid, UK-Kilmarnock KA3 7BU. Tel. 015 63 57 61
86. E-mail: alex.reid@east-ayrshire.gov.uk. Fax 015 63 57 61 79. URL:
www.east-ayrshire.gov.uk/corpres/tendering/.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Kilmarnock: corporate printing services framework agreement.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Within the boundary of East Ayrshire Council.
NUTS code: UKM33.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 60.
Duration of the framework agreement: Duration in months: 48
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 1600000 and 3200000 GBP.
Frequency and value of the contracts to be awarded: Electronic
mini-tenders per requirement.
II.1.5) Short description of the contract or purchase(s): All outsourced
Printing Services that are surplus to in-house capacity, with the
exception of Security Printing which is carried out under a separate
contract. Those included in the Framework Agreement will be invited to
submit emailed mini-tenders for each individual requirement. The Framework
will consist of 10 Lots and only those organisations included in each lot
will be invited to submit mini-tenders. Mini-tenders may include the
requirement to manage and supply a distribution service.
II.1.6) Common procurement vocabulary (CPV): 78100000, 78124000,
78000000, 29561210, 22100000, 22150000, 22140000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: All outsourced printing of this type of
requirement that is surplus to in-house capacity.
Estimated value excluding VAT:
Range: between 1 600 000 and 3 200 000 GBP.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.1.2009. Completion: 31.12.2012.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: UK-Kilmarnock: lot 1: display panels, pop-up displays etc.
1) SHORT DESCRIPTION: Display Panel, Pop-Up displays etc.
2) COMMON PROCUREMENT VOCABULARY (CPV): 31682230.
3) QUANTITY OR SCOPE: All outsourced printing of this type of requirement
that is surplus to in-house capacity.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.1.2009 Completion: 31.12.2012.
LOT NO 2
TITLE: UK-Kilmarnock: lot 2: leaflets, posters & flyers
1) SHORT DESCRIPTION: Leaflets, Posters & Flyers and the like.
2) COMMON PROCUREMENT VOCABULARY (CPV): 22140000.
3) QUANTITY OR SCOPE: All outsourced printing of this type of requirement
that is surplus to in-house capacity.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.1.2009 Completion: 31.12.2012.
LOT NO 3
TITLE: UK-Kilmarnock: lot 3: booklets, brochures & calendars.
1) SHORT DESCRIPTION: Booklets, Brochures & Calendars and the like.
2) COMMON PROCUREMENT VOCABULARY (CPV): 22100000.
3) QUANTITY OR SCOPE: All outsourced printing of this type of requirement
that is surplus to in-house capacity.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.1.2009 Completion: 31.12.2012.
LOT NO 4
TITLE: UK-Kilmarnock: lot 4: binders, inserts & folder packs
1) SHORT DESCRIPTION: Binders, Inserts & Folder Packs and the like.
2) COMMON PROCUREMENT VOCABULARY (CPV): 22850000.
3) QUANTITY OR SCOPE: All outsourced printing of this type of requirement
that is surplus to in-house capacity.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.1.2009 Completion: 31.12.2012.
LOT NO 5
TITLE: UK-Kilmarnock: lot 5: screen printing
1) SHORT DESCRIPTION: Screen Printing.
2) COMMON PROCUREMENT VOCABULARY (CPV): 78000000.
3) QUANTITY OR SCOPE: All outsourced printing of this type of requirement
that is surplus to in-house capacity.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.1.2009 Completion: 31.12.2012.
LOT NO 6
TITLE: UK-Kilmarnock: lot 6: web offset printing
1) SHORT DESCRIPTION: Web Offset Printing.
2) COMMON PROCUREMENT VOCABULARY (CPV): 29561210.
3) QUANTITY OR SCOPE: All outsourced printing of this type of requirement
that is surplus to in-house capacity.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.1.2009 Completion: 31.12.2012.
LOT NO 7
TITLE: UK-Kilmarnock: lot 7: corporate stationery
1) SHORT DESCRIPTION: Corporate Stationery and the like.
2) COMMON PROCUREMENT VOCABULARY (CPV): 78120000.
3) QUANTITY OR SCOPE: All outsourced printing of this type of requirement
that is surplus to in-house capacity.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.1.2009 Completion: 31.12.2012.
LOT NO 8
TITLE: UK-Kilmarnock: lot 8: digital short-run printing
1) SHORT DESCRIPTION: Digital Short-Run Printing.
2) COMMON PROCUREMENT VOCABULARY (CPV): 78000000.
3) QUANTITY OR SCOPE: All outsourced printing of this type of requirement
that is surplus to in-house capacity.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.1.2009 Completion: 31.12.2012.
LOT NO 9
TITLE: UK-Kilmarnock: lot 9: signage & banners
1) SHORT DESCRIPTION: Signage & Banners and the like, excluding street
and highway signs.
2) COMMON PROCUREMENT VOCABULARY (CPV): 28527400.
3) QUANTITY OR SCOPE: All outsourced printing of this type of requirement
that is surplus to in-house capacity.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.1.2009 Completion: 31.12.2012.
LOT NO 10
TITLE: UK-Kilmarnock: lot 10: design for print services
1) SHORT DESCRIPTION: Design for Print Services.
2) COMMON PROCUREMENT VOCABULARY (CPV): 78225000.
3) QUANTITY OR SCOPE: All outsourced Printing Design Services that is
surplus to in-house capacity.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Starting: 1.1.2009 Completion: 31.12.2012.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Monthly in arrears,
within 28 days of receipt of invoice.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: No specific legal form required.
However, the Council will Contract with a single legal entity (the Lead
Bidder) for each requirement with all other partnering organisations (to
the Lead Bidder) being regarded as sub-contractors.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) is
bankrupt or is being wound up, where his affairs are being administered by
the court, where he has entered into an arrangement with creditors, where
he has suspended business activities or is in any analogous situation
arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention
of the use of the financial system for the purpose of money laundering.
Included in PQQ.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (c) a statement of the
undertaking's overall turnover and, where appropriate, of turnover in the
area covered by the contract for a maximum of the last three financial
years available, depending on the date on which the undertaking was set up
or the economic operator started trading, as far as the information on
these turnovers is available.
Question included in the PQQ.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 60
Objective criteria for choosing the limited number of candidates:
Financial, Technical Capacity & Experience, Compliance with Equal
Opportunities and H&S regulations.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
NO. Price. Weighting: 40.
NO. Contractual Guaranteed Response Times. Weighting: 20.
NO. Machinery & Equipment to be Used. Weighting: 10.
NO. Sustainability Proposals. Weighting: 10.
NO. Quality of Sample Portfolio. Weighting: 10.
NO. Quality Management & Communication Proposals. Weighting: 5.
NO. Innovative Proposals. Weighting: 5.
IV.2.2) An electronic auction will be used: Yes.
Once the Framework is established, all mini-tenders will be sought by
email. Therefore, all who wish to participate must be capable of receiving
and returning e-mails.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PS/08/11.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive documentPayable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
19.9.2008 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 3.10.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Date: 12.11.2008 - 12:00.
Place: London Road HQ.
Persons authorised to be present at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: 48 months hence.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Organisations must register their interest
online at www.east-ayrshire.gov.uk/corpres/tendering/ by not later than 12
noon on 19th September 2008, where they can download the PQQ which must be
completed and returned by email to alex.reid@east-ayrshire.gov.uk by not
later than 12 noon on 26th September 2008, thereafter a shortlist of
organisations will be invited to tender. The PQQ contains a section where
organisations can highlight which Lots they wish to compete for inclusion
in the Framework Agreement.
GO reference: GO 08081419/01.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Refer to Section VI.4.2.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: East Ayrshire Council will incorporate a minimum 10 day
calendar day standstill period at the point of information on the award of
contract is communicated to tenderers. This period allows unsuccessful
tenderers to seek further debriefing/feedback before the contract is
entered into. Applicants have 2 working days from the date of notification
to request additional debriefing/feedback and that the additional
debriefing/feedback has to be provided a minimum of 3 working days before
the expiry of the standstill period. Any requests for additional
debriefing/feedback must be addresses to the Procurement Officer
identified in the tender document. Complainants have the right to take
action in the Courts.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 14.8.2008.

UK-Kilmarnock: printing services

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