B-Brussels: financial intermediation services

Country:

Belgium

City/Locality:

BRYJELLES

Notice/Contract Number:

eu:216725-2008

Publication Date:

Aug 20, 2008

Deadline:

Sept 26, 2008

Buyer:

NATIONAL BANK OF BELGIUM

Original Language:

English

Address:

NATIONAL BANK OF BELGIUM
BRUSSELS , Région de Bruxelles-Capitale / Brussels Hoofdstedelijk Gewest
Belgium

Web Site:

http://www.nbb.be

66000000 - Financial and insurance services

Notice Type: 2240
-
Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 160/2008
, #
216725-2008
Contract Nature: Service contract
Procedure Type: Negotiated procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): National Bank of Belgium, de
Berlaimontlaan, 14, Attn: Mr. Marcel Van Baelen (Head of the department
Currency in circulation and provincial branches), B-1000 Brussels. Tel.
(32) 22 21 21 97. E-mail: marcel.vanbaelen@nbb.be. Fax (32) 22 21 31 14.
Internet address(es):
General address of the contracting authority: http://www.nbb.be.
Further information can be obtained at: National Bank of Belgium, de
Berlaimontlaan 14, Attn: Mr. Marc Vanvooren (Chief Cashier), B-1000
Brussels. Tel. (32) 22 21 20 16. E-mail: marc.vanvooren@nbb.be. Fax (32)
22 21 31 14.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
National Bank of Belgium, de Berlaimontlaan 14, B-1000 Brussels. URL:
www.nbb.be (domain "Notes and coins"),.
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Economic and financial affairs.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Call for applications from economic operators active in the field of
handling and/or transport of banknotes to take part in the work of a task
force on banknotes circulation in Belgium and take part in the possible
second and third phases.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 06.
Main place of performance: Brussels.
NUTS code: BE10.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): In its capacity
as the Belgian central bank, the National Bank of Belgium (hereafter
referred to as "the Bank") is entrusted by law with the task of ensuring
the quality of circulation of euro-denominated banknotes in Belgium and
has also been given a role in the fight against counterfeiting. In the
context of these general interest tasks, the Bank wishes to check the
authenticity and appearance of euro banknotes in circulation in Belgium on
its own machines twice a year per banknote. In order to guarantee maximum
efficiency and security for all stakeholders concerned, the Bank is
considering granting a limited number of operators, who meet the criteria
set by the Bank and who are selected on the basis of their respective
offers, the right to carry out their banknotes handling activity in an
adapted and secure infrastructure set up within some of the Bank's
branches, for a minimum duration currently estimated at 13 years
(including a period of prior notice currently estimated at 5 years). This
project could be implemented in three separate stages: - the
establishment, in October 2008 at the latest, of a task force that, after
an exchange of views between the Bank and the operators involved, allows
to determine the needs and expectations in the area of banknotes handling
and transport and specify the outline, conditions and implementing
arrangements for the project, - setting up, from mid-2009 according to
estimates, a pilot project in the Bank's branch in Kortrijk and possibly
also in the Mons branch, which could be operational by the beginning of
2011, - if the assessment of the pilot project turns out to be positive
for the Bank and indicates that there is strong enough interest among the
operators, the project may then be gradually extended, from the beginning
of 2012, to some of the Bank's other branches (such as Liège, Antwerp,
Brussels and possibly Hasselt). Within the context of the first phase of
the above project, the Bank is issuing a call for applications from
economic operators interested in participating in the afore-mentioned task
force. The candidates' attention is drawn to the fact that publication of
this notice by the Bank does not involve any obligation for it to actually
grant them the right to carry out their banknotes handling activity in
some of its branches; the Bank reserves the right to unilaterally end the
project at any time, without prior notice and with no compensation of any
kind. Conversely, submission of an application does not entail any
commitment on the part of the candidate to actually participate in the
subsequent stages of the project. However, only participants in the
above-mentioned task force will, if the need arises, be admitted to take
part in the subsequent phases of the project.
II.1.6) Common procurement vocabulary (CPV): 66000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.2) Options: Yes.
Description of these options: Phase 2 and 3, as described under section
II.1.5).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.10.2008.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Applications to participate in the
task force may be made either by one single legal entity, or by a grouping
of several legal entities. In the latter case, the conditions for
participation must be fulfilled at the level of the whole grouping and not
by each of its individual members; moreover, a single contact person must
be designated by the grouping.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Candidates must: - have as a main activity the handling and/or transport
of banknotes for a third party, and - be able to prove solid experience in
one of these sectors, and - be in possession of a licence to operate as a
money transporter issued by the Minister of the Interior or undertake to
fulfil the necessary conditions to obtain this licence within a fixed
time-limit.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Be
established in one of the Member States of the European Union or the
European Free Trade Association.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: — Have handled and/or
transported at least 250 000 000 banknotes in the course of each of the
years 2005, 2006 and 2007, - have, for the last 3 closed accounting years,
met all tax, social security and financial reporting obligations, - at the
end of the last accounting year for which figures are available, have
equity of at least 1 000 000 euro.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: See point III.1.4).
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
Yes.
Law of 10 april 1990 determining the private and special safety and the
implementing royal decree of 21.5.1991.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Negotiated.
Candidates have already been selected: no.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 1. Maximum number: 10
Objective criteria for choosing the limited number of candidates: If more
than 10 candidates apply, the participants will be selected by the Bank on
the basis of the number of banknotes that they have handled and/or
transported, as well as their financial situation.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated yes.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive documentPayable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
26.9.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Dutch. French. English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: 1) Type of procurement: This procedure does
not concern a public procurement tender but rather a voluntary market
consultation by the Bank, in order to invite economic operators active in
the field of handling and/or transport of banknotes to take part in the
work of a task force on banknote circulation in Belgium and in the
possible subsequent phases two and three. Whilst striving for maximum
openness and equality of treatment and seeking to give the consultation
wide publicity, the Bank has chosen to submit this project to a
consultation procedure under the assumptions and conditions described in
this document. 2) Way of submission: Interested parties are invited to
submit an application by sending by registered post the duly completed and
signed form that can be found at the following internet address:
www.nbb.be (domain "Notes and coins") to Mr Marcel Van Baelen, Head of the
department Currency in circulation and provincial branches, National Bank
of Belgium, de Berlaimontlaan 14, B-1000 Brussels. 3) Evidence and
confidentiality of the information: Candidates shall include with their
application evidence and supporting documents to demonstrate that they
fulfil the conditions for participation. Non-public information sent to
the Bank by applicants will be treated by the latter in strict confidence
and will be used only for the above-mentioned purposes. The selected
candidates will be bound to respect the strictest confidentiality of the
information and data exchanged with the National Bank of Belgium in the
framework of the project.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Council of State,
Wetenschapsstraat 33, B-1040 Brussels. E-mail: info@raadvst-consetat.be.
URL: http://www.raadvst-consetat.be.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Council of State, Wetenschapsstraat 33, B-1040 Brussels.
E-mail: info@raadvst-consetat.be. URL: http://www.raadvst-consetat.be.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 18.8.2008.

B-Brussels: financial intermediation services

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