UK-Newcastle Upon Tyne: project management consultancy services

Country:

United Kingdom

City/Locality:

NEWCASTLE UPON TYNE

Notice/Contract Number:

eu:258741-2008

Publication Date:

Oct 8, 2008

Deadline:

Nov 13, 2008

Buyer:

ONE NORTHEAST

Original Language:

English

Address:

ONE NORTHEAST
NEWCASTLE UPON TYNE , NORTH EAST (ENGLAND)
United Kingdom

Web Site:

www.onenortheast.co.uk

Notice Type: 2210
-
Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 195/2008
, #
258741-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Not defined
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): One NorthEast, Stella House,
UK-Newcastle Upon Tyne NE15 8NY.
Internet address(es):
General address of the contracting authority: www.onenortheast.co.uk.
Address of the buyer profile: www.onenortheast.bravosolution.com.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local agency/office.
Other: Regional Development Agency for the North East of England.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Managing Agent – Third Sector Capacity Fund.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 11.
Main place of performance: North East of England including Northumberland,
Tyne and Wear, County Durham and Tees Valley.
NUTS code: UKC.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): One NorthEast
is seeking to appoint an organisation to undertake the role of managing
agent for the Third Sector Capacity Fund. This is a £6 000 000 fund
(approx £1 200 000 per annum over a 5 year period) which will provide
grant funding to third sector organisations operating in the North East of
England. The purpose of the fund is to build the capacity of the sector to
engage with, and deliver, sustainable economic development activities. The
managing agent will be required to undertake the following:
— Provide the secretariat for the Third Sector Capacity Fund steering
group,
— Set the fund criteria and develop the application process,
— Develop and agree the fund documentation e.g. application pack,
— Undertake promotion and marketing activity for the fund,
— Assess applications,
— Provide the secretariat for assessment panel meetings,
— Be the sole contact for fund applicants,
— Agree outputs, outcomes, and milestones with applicants,
— Draw up funding agreements for successful applicants,
— Undertake financial management activities including processing grant
payments,
— Develop and implement an evaluation framework which can measure the
performance and impact of all projects supported by the fund.
II.1.6) Common procurement vocabulary (CPV): 72224000, 98110000,
75100000, 79994000, 79421100, 79421000, 79420000, 79412000, 79411000,
79340000, 79416000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The value of this contract is based on a
maximum management fee of 10 % of the total fund value i.e. £600 000
(circa £120 000 per annum x 5 years).
Estimated value excluding VAT: 600 000 GBP.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
22.12.2008. Completion: 31.3.2013.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: The Contracting Authority
reserves the right to demand any deposits, guarantees, bonds and insurance
cover it deems appropriate.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Details will be in
the Tender Specification.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: The Contracting Authority reserves the
right to require groupings of contractors to take particular legal form or
to require that each party undertakes joint and several liability.
Where a consortium or sub-contracting approach is proposed, you will be
required to provide all information in respect of the relationships and
roles between the parties and identify the proportion of the work to be
delivered by the parties named.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
The Contract will be awarded on the Agency's General Conditions of
Contract for Services which will be supplied as part of the Tender
Documents.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Assessment
will be made against the information provided as required in the Tender
Specification and ITT Documents. The completed Tenders must be returned to
the Contracting Authority by no later than 12:00 noon on 13.11.2008.
Or.
1. Registering Your Company On The E-Tendering Portal
• Browse to the e-Tendering Portal at http://
www.onenortheast.bravosolution.com.
• Click the hyperlink located under the "Login" tab (found within the
right hand menu).
• Accept the terms and conditions and click “Continue”.
• Enter your correct business and user details.
• Note the username you chose and click "Save" when complete.
• You will shortly receive an email with your unique password (please keep
this secure).
2. Expressing an Interest in an Opportunity
• Login to the portal with the username/password.
• Click the "ITTs Open to All Suppliers" link.
• Click on the relevant ITT Title (not code) to access the content.
• Click the "Express Interest" button within the "Actions" box on the
left-hand side of the page.
• This will move the ITT into your "My ITTs" page. (This is a secure area
reserved for your projects only).
• By clicking on the ITT Title (not code), you can now access any
attachments by clicking the "Settings and Buyer Attachments" in the
"Actions" box.
3. Responding to a Tender
• Click on the ITT Code, you can now choose to "Reply" or "Reject" (please
give a reason if rejecting).
• You can now use the "Messages" function to communicate with the buyer
and seek any clarification.
• Note the deadline for completion, then follow the onscreen instructions
to complete the ITT.
• There may be a mixture of online & offline actions for you to perform
(there is detailed online help available).
Should you have any technical queries relating to creating a login or
accessing your account, please contact help@bravosolution.co.uk or 0800
011 2470.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Further details will be
in the Tender Documents mentioned in III.2.1.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: Further details will be in the Tender
Documents mentioned in III.2.1.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
OJEU08/09-014.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 13.11.2008 - 11:59.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
13.11.2008 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 90 (from the date stated for receipt of tender).
IV.3.8) Conditions for opening tenders: Date: 13.11.2008 - 12:01.
Place: Tendrs received will be opened through the Contracting Authority's
eTendering System after the deadline has passed. The tenders will be
opened by an authorised member of the Contracting Authority's Procurement
Team.
Persons authorised to be present at the opening of tenders: yes.
One NorthEast Procurement Team.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: I.1) Name, addresses and contact point(s):
Further information can be obtained at: Official name: One NorthEast,
postal address: All requests for information must be sent through the
messaging facility on the One NorthEast eTendering system. URL:
www.onenortheast.bravosolution.com.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
All requests for information must be sent through the messaging facility
on the One NorthEast eTendering system. URL:
www.onenortheast.bravosolution.com.
Tenderers or requests to participate must be sent to: Official name: One
NorthEast. Address: All requests for information must be sent through the
messaging facility on the One NorthEast eTendering system. URL:
www.onenortheast.bravosolution.com.
Variant bids will be accepted at the discretion of the Contracting
Authority and in accordance with the Instructions to Tenderers Document.
Tenderers should be aware that although the Contracting Authority for the
purposes of this procurement is One NorthEast, One NorthEast may allow one
or more of the other Regional Development Agencies and/or public bodies
and/or subsidiary companies, and/or recipients of Public monies may choose
to access the concluded Contract/Framework, without creating any
obligation of any of them to do so. In that event, the contractual
relationship would be between the approved individual accessing the
contract and the contractor.
The Contracting Authority does not bind itself to accept any tender and
withholds the right to appoint outside any contract should it be
considered to be in the best interest of the Contracting Authority.
The Contracting Authority is not liable for any costs incurred by those
expressing an interest or tendering for this opportunity.
Compliance with all legislation is required, both in the contract award
procedure and during the term of the contract.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 3.10.2008.

UK-Newcastle Upon Tyne: project management consultancy services

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