UK-London: repair and maintenance services

Country:

United Kingdom

City/Locality:

LONDINO

Notice/Contract Number:

eu:299455-2008

Publication Date:

Nov 19, 2008

Deadline:

Dec 29, 2008

Buyer:

LONDON BUSES LTD

Original Language:

English

Address:

LONDON BUSES LTD
LONDON , LONDON
United Kingdom

Web Site:

www.TfL.gov.uk

Notice Type: 2220
-
Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 225/2008
, #
299455-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): London Buses Ltd, Windsor
House, 45-50 Victoria Street, Attn: Terry Davis, UK-London SW1H 0TL. Tel.
020 30 54 14 60. E-mail: terry.davis@tfl.gov.uk. Fax 020 30 54 20 06.
Internet address(es):
General address of the contracting authority: www.TfL.gov.uk or
www.TfL.Bravosolution.com.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
Other: Transport.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
PRO1622 Maintenance of seatbelts.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 1.
Main place of performance: Greater London.
NUTS code: UKI.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): There is a
requirement to ensure that all the DAR vehicles have periodical
maintenance and servicing of seat belts to provide a safe, comfortable
environment for DAR passengers and to comply with current legislation.
II.1.6) Common procurement vocabulary (CPV): 50000000, 34370000,
50800000, 50100000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The total quantity or scope is to
provide a service for up to 5 years.
Estimated value excluding VAT: 175 000 GBP.
II.2.2) Options: Yes.
Description of these options: The Authority may in its absolute discretion
extend the initial 3 year period of the contract by a period or a number
of periods not exceeding 2 years.
Provisional timetable for recourse to these options: in months: 36 (from
the award of the contract)
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 60 (from the award of the
contract).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 60 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: The Contracting Authority's
requirement will be sent out in the Invitation to Tender documents. A
Parent Company Guarantee or Performance Bond may be required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: N/A.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: The Contracting Authority shall
require that any Contract(s) awarded will be entered into by a single
entity on behalf of the successful candidate(s).
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Suppliers
Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required
once):
— Browse to the eSourcing Portal: https://tfl.bravosolution.com and click
the link to register,
— Accept the terms and conditions and click "continue",
— Enter your correct business and user details,
— Note the username you chose and click "Save" when complete,
— You will shortly receive an email with your unique password (please keep
this secure).
2. Express an Interest in the tender:
— Login to the portal with the username/password,
— Click the "PQQs / ITTs Open To All Suppliers" link. (These are
Pre-Qualification Questionnaires or Invitations to Tender open to any
registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the “Express Interest” button in the "Actions" box on the
left-hand side of the page,
— This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is
a secure area reserved for your projects only),
— You can now access any attachments by clicking the "Settings and Buyer
Attachments" in the "Actions" box 3. Responding to the tender,
— You can now choose to "Reply" or "Reject" (please give a reason if
rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer
and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions
to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform
(there is detailed online help available) You must then publish your reply
using the publish button in the "Actions" box on the left-hand side of the
page.
If you require any further assistance please consult the online help, or
contact the eTendering help desk.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Specific information
shall be required in a pre-qualification questionnaire. Interested parties
should note that they may be additionally required to supply copies of at
least three years of their audited accounts. Services of an independent
third party financial assessment agency may also be used.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: Specific information shall be required
in a pre-qualification questionnaire and the ITT if invited at a later
stage.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 5
Objective criteria for choosing the limited number of candidates:
Responses to the pre-qualification questionnaire and a clear demonstration
that all functional requirements of the technical specification can be met
while demonstrating a sound commercial health status.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
1. Technical merit, organisational capability & resource, previous
experience, Health and Safety, environmental and ability to programme
timescales. Weighting: 45-55.
2. Cost. Weighting: 35-45.
3. Acceptance of LBSL Terms and Conditions. Weighting: 5-10.
IV.2.2) An electronic auction will be used: Yes.
TfL reserve the right to utilise an electronic auction as a means of
offering tenderers the opportunity to rebid. Further details will be
provided in the course of the tendering process.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PRO1622.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
29.12.2008 - 09:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: 52.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: The procurement process is being conducted
on behalf of Transport for London (TfL). TfL is a complex organisation
operating both as a Functional Body of the Greater London Authority (GLA)
under the direction of the Mayor of London and as a provider of transport
services. The services supplies or works may be provided to TfL and/or its
subsidiaries and/or the GLA or any other authority that is subject to the
requirements of either EU directive 2004/17/EC or 2004/18/EC. Any part of
TfL and/or any of its subsidiaries may award Contract(s) The Awarding
Authority reserves the right to withdraw from the procurement process and
may award a contract(s) in whole, in part, or not at all as a result of
the competition called for by this notice and the Awarding Authority shall
not be liable for any costs or expenses incurred by any candidates in
considering and/or responding to the procurement process All discussions
and meetings will be conducted in English Tenders and supporting documents
must be priced in sterling and all payments made under the contract will
be in sterling. LBSL and/or tfL and/or any subsidiary of TfL or the GLA
may interview any or all companies who express an interest for tendering
for this work. If and when this requirement is offered to tender, it may
be done in whole or in part via electronic means using the Internet, and
may also be through the medium of an electronic reverse auction. TfL is
acting as a central purchasing body on behalf of itself, all members of
the TfL group of companies and the Greater London Authority and its other
functional bodies (currently London Development Agency, the Metropolitan
Police, the London Fire and Emergency Planning Authority). Any of these
bodies that identify a need for similar services may award a contract to
the successful bidder substantially on the terms of the contract awarded
by TfL (if any).
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: The Authority will incorporate a minimum 10 calender day
standstill period at the point information on the award of the contract is
communicated to tenderers. This period allows unsuccessful tenderers to
seek further debriefing from the contracting authority before the contract
is entered into. Applicants have two working days from notification of the
award decision to request additional debriefing and that information has
to be provided before expiry of the standstill period. Such additional
information should be requested from the name and address Annex A. If an
appeal regarding the award of a contract has not been successfully
resolved the Public Procurement Regulations provide for aggrieved parties
who have been harmed or are at risk by harm by a breach of the rules to
take action in the High Court (England, Wales and Northern Ireland). Any
such action must be brought promptly (generally within 3 months). Where a
contract has not be entered into the court may order the settling aside of
the award decision or order the Authority to amend any document and may
award damages. If the contract has been entered into the court may only
award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 17.11.2008.

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