Gloves Medical

Country:

Canada

Notice/Contract Number:

can:mb-mbpb-15u-00429

Publication Date:

Nov 28, 2008

Deadline:

Dec 13, 2008

Buyer:

Manitoba Infrastructure and Transportation Procurement Services Branch

Original Language:

English

Address:

Canada

33100000 - Medical equipments

Gloves Medical

ISSUING DEPARTMENT: Procurement Services Branch

DATE ISSUED: 27/11/2008
ISSUED BY: Joseph Granger
TELEPHONE: 204 945-8480

GLOVES MEDICAL FOR MATERIALS DISTRIBUTION AGENCY FOR THE PERIOD:
FEBRUARY 1, 2009 TO JANUARY 31, 2010
(1 YEAR) WITH A 2nd YEAR OPTION
(MDA reference #0800000563)

IMPORTANT NOTE:
IT IS IMPORTANT THAT YOU READ THE TERMS & CONDITIONS AT THE
END OF THIS DOCUMENT, prior to commencing this RFQ, as they
contain specific instructions which may impact your ability
to submit a quotation.

Associated Components
The Request for Quotation (RFQ) document must be purchased
from MERX to be considered. To obtain the official RFQ
document please follow the link at the top of this page.
"Associated Components: Order"

General Terms & Conditions
Bidders must "login" to MERX to access the General Terms &
Conditions which apply to this RFQ in addition to those shown below
After login follow these links:
Government Resources-Manitoba Terms & Conditions-Request for Quotations

If you have faxed your quote to PSB and wish to confirm that
all pages have been received please call our general inquiry line (204)
945-6361

Vendors e-mail address: (if available) ____________________

Quantity clarification quantity listed contains 2 or 3 decimals

_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE

========================================================
ITEM 10 31/01/2010
3,600.000 Box GSIN: N6515MATERIAL: 27893
GLOVE, CO-POLYMER, DISPOSABLE, EXAMINATION, NON-STERILE, SMOOTH NON
TEXTURED FINISH, HEAVY DUTY FOR INMATE SEARCHES, MINIMUM ONE THOUSANDTH
INCH THICK, UNFITTED, ONE SIZE FITS ALL, LARGE, CLEAR, 100 EA/BX,
ALMEDIC #40-3030 LARGE, (NORTHLAND #CEG), NO SUB ON QUALITY (LIGHTWEIGHT
.75 THOUSANTH INCH THICK SYTLE NOT ACCEPTABLE)
A) MINIMUM RELEASE QUANTITY: 360
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____

SHOW UNIT PRICE FOR:
YEAR 1 $___________
YEAR 2 $___________

========================================================
ITEM 20 31/01/2010
20.000 Box GSIN: N6515MATERIAL: 47881
GLOVE, VINYL, STRETCHY, PREMIUM QUALITY PVC VINYL, POLYURETHAN COATED,
ODOUR FREE, LATEX-FREE, AMBIDEXTROUS, POWDER FREE, NON-STERILE, SINGLE
USE, DISPOSABLE, EXTRA SMALL,
MAXILL ULTRA MAXX #51170
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____

SHOW UNIT PRICE FOR:
YEAR 1 $___________
YEAR 2 $___________

========================================================
ITEM 30 31/01/2010
270.000 Box GSIN: N6515MATERIAL: 47882
GLOVE, VINYL, STRETCHY, PREMIUM QUALITY PVC VINYL, POLYURETHAN COATED,
ODOUR FREE, LATEX-FREE, AMBIDEXTROUS, POWDER FREE, NON-STERILE, SINGLE
USE, DISPOSABLE, SMALL,
MAXILL ULTRA MAXX #51171
A) MINIMUM RELEASE QUANTITY: 30
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____

SHOW UNIT PRICE FOR:
YEAR 1 $___________
YEAR 2 $___________

========================================================
ITEM 40 31/01/2010
1,100.000 Box GSIN: N6515MATERIAL: 47883
GLOVE, VINYL, STRETCHY, PREMIUM QUALITY PVC VINYL, POLYURETHAN COATED,
ODOUR FREE, LATEX-FREE, AMBIDEXTROUS, POWDER FREE, NON-STERILE, SINGLE
USE, DISPOSABLE, MEDIUM,
MAXILL ULTRA MAXX #51172
A) MINIMUM RELEASE QUANTITY: 100
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____

SHOW UNIT PRICE FOR:
YEAR 1 $___________
YEAR 2 $___________

========================================================
ITEM 50 31/01/2010
3,700.000 Box GSIN: N6515MATERIAL: 47884
GLOVE, VINYL, STRETCHY, PREMIUM QUALITY PVC VINYL, POLYURETHAN COATED,
ODOUR FREE, LATEX-FREE, AMBIDEXTROUS, POWDER FREE, NON-STERILE, SINGLE
USE, DISPOSABLE, LARGE,
MAXILL ULTRA MAXX #51173
A) MINIMUM RELEASE QUANTITY: 370
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____

SHOW UNIT PRICE FOR:
YEAR 1 $___________
YEAR 2 $___________

========================================================
ITEM 60 31/01/2010
1,700.000 Box GSIN: N6515MATERIAL: 47885
GLOVE, VINYL, STRETCHY, PREMIUM QUALITY PVC VINYL, POLYURETHAN COATED,
ODOUR FREE, LATEX-FREE, AMBIDEXTROUS, POWDER FREE, NON-STERILE, SINGLE
USE, DISPOSABLE, EXTRA LARGE,
MAXILL ULTRA MAXX #51174
A) MINIMUM RELEASE QUANTITY: 170
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____

SHOW UNIT PRICE FOR:
YEAR 1 $___________
YEAR 2 $___________
========================================================

TERMS AND CONDITIONS:

DEFINITIONS (as used in this document):
MDA;
Refers to Materials Distribution Agency

MANITOBA;
Refers to the Manitoba Government

RFQ;
Refers to the Request for Quotation document issued by
Manitoba to invite offers (i.e. prices) from Bidders

BIDDER;
Refers to the person who or Company which obtains a copy of
the RFQ for the purpose of submitting a quotation to provide
the goods

QUOTE;
Refers to the quotation submitted by a Bidder in response to
the RFQ

VENDOR;
Refers to the person who or Company which will provide the goods
as a successful Bidder

CONTRACT;
Refers to the Value Contract issued to the Vendor as the award
document

RELEASE ORDER;
Refers to a specific Release Purchase Order document issued
by MDA to the Vendor to order product from the Contract

SPECIAL NOTES:
Bidders to quote a single price, for each item offered,
for each year.

Bidders may quote on more than one of the approved products
listed, however, Bidders to quote only one price for each
approved (brand/manufacturer) product listed.

Bidders quoting multiple prices per year for the same approved
product or not detailing lead times (refer below) may result
in that item(s) being rejected from their quotation.

Bidders offering items which deviate from the requested
pack size, case quantity etc. must detail the deviations
on the return tender.

Your pricing unit is to be the same as requested, i.e. per
package, per case etc.

If your pricing is based on a different unit than requested
you must indicate that change clearly on that item offered.

HEALTH CANADA MEDICAL DEVICES REGULATION:
Health Canada Medical Devices Regulation Schedule No. 1101
(May 7/98) established new regulatory requirements for
the sale of medical devices in Canada.

Please indicate (if applicable) your Health Canada
Establishment License #______.

Please indicate, for each product offered, the Health Canada
Medical Device License # and/or I.D. # (if applicable).

For more information or to apply for a license, contact
Health Canada, Darryl Melnyk at phone (204)983-1547,
FAX (204)984-2155.

TENDER EVALUATION: (Split Award)
Generally the lowest overall price of an item(s)
in accordance with the terms & conditions of the RFQ will
be awarded the contract. However, other factors as stipulated
below will be considered when awarding a contract.

Tenders will be evaluated based on:
Products approved by MDA for their use, product offered
compared to product description/specifications requested,
delivery lead times, price, quality of the Bidder's
performance in past awards, return and refund policies, and
any other terms & conditions indicated on this RFQ.

Each product offered will be considered individually which may
result in more than one award created from this RFQ. Like items
or items that need to be compatible might be considered as a
"group" for price comparison and/or award purposes.

The intent is to evaluate the quotations on a 2 year basis
and award contracts for the 2 years as indicated, therefore,
Bidders should quote a price for year 1 and 2, however,
Manitoba reserves the right to evaluate the quotations on
a 1 year or 2 year basis if required and award contracts
as such.

CONTRACT DURATION:
The Contract to be for the period:
February 1, 2009 to January 31, 2010 (1 year) with a 2nd
year option. The 2nd year is optional at MDA's discretion.

MDA will notify the vendor by October 31, 2009, if the
optional 2nd year is being actioned.

PRODUCTS/BRANDS:
Approved products are shown for each item and only those
products/brands will be considered on this tender.
The products shown are required on a no substitute basis.

Vendors wishing to offer alternative product for future
tenders are invited to submit samples for long term testing
and evaluation by contacting MDA. All samples become the
property of MDA and will not be returned.

Note:
The only exceptions to the above no substitute condition will be:

A) Substitute brands may be approved for temporary use if
unforeseen circumstances cause the approved product to
be discontinued or unavailable for an extended period
of time. Temporary alternatives must be approved in
writing by MDA. The use of a temporary alternative is
not meant to imply that this item will be considered
an approved product for future tenders.

B) Where samples have been submitted for testing prior to
the RFQ posting and are currently under going evaluation
and approval.

Substitutes shipped without prior written approval will be held
at shippers risk pending return instructions.

Any substitute/alternative product supplied which upon
inspection or use, is deemed by the user department to be
unacceptable for their use will be returned for full credit or
replacement at no cost to Manitoba or the contract may be
cancelled.

Any product supplied which upon inspection or use, is deemed
by MDA to be defective will be returned to the Vendor for
replacement. All costs related to the return and replacement
of the defective product to be the responsibility of the
vendor.

Vendor must respond to defective product concerns within
48 hours of receiving faxed documentation from MDA.

Vendor must notify MDA immediately in writing (by fax/e-mail)
of any known defective product(s) or product recall(s) related
to the product(s) the Vendor has shipped to MDA or to MDA's
clients to avoid release of said product to MDA's end users.

Vendors may be requested by MDA to supply, if available,
high resolution product photos in digital or electronic
"tiff" format.

By supplying these photos the vendor is certifying that
the photos are not covered by copyright or if the photos
are covered by copyright that MDA is authorized to use
the photos. These photos may be used by MDA for the
promotion of the product or in the production of MDA's
printed or on-line publications to assist MDA's clients
when ordering product from MDA.

Bidders must indicate the following information for each item offered:
Manufacturer's name
Brand name
Product code

QUANTITY/ITEM RELEASES:
The vendor is not to ship any item until a separate
Release Order has been placed by fax or mail.

Release Orders for items may be placed at any time during
the period of this contract and in various quantities.

The term "minimum quantity" means the smallest quantity
that MDA will release.

Release Orders to be shipped complete by line item, unless
otherwise approved and/or requested by MDA prior to shipping.

Vendor to accept Release Orders consisting of items from
multiple contracts to reach the Vendor's minimum order
requirements.

Material Distribution Agency faxes the "Acknowledgement of
Release Order" and the "Release Order" to the Vendor.
The Vendor must respond by signing and returning Material
Distribution Agency's acknowledgement of release order,
within 48 hours to confirm that the Release Order was
received.

The quantities shown are the approximate quantities required
per year and may vary more or less.

The Contract Value shown as Target Value represents the total
estimated value for 1 year. The Target Value will be increased
accordingly if the optional 2nd year is actioned.

MDA will not issue Release Orders for less than the minimum
quantity shown for each item. The minimum release quantities
must be available within the lead time you have specified for
each item.

Minimum release quantities will be shown for each item.
Minimum release quantities may be adjusted to reflect full case
quantities if necessary by contacting MDA prior to delivery.

MDA reserves the right to change quantities on a Release Order,
if required, or to cancel an individual Release Order in part
or in total if necessitated by program changes/client demand
or vendor failing to deliver products within tender stated
time frames.

Any unused portion as of the end of the contract period will be
considered cancelled.

CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the
Contract may be amended to include additional products or
locations and/or the duration of the Contract may be extended
to continue past the expiry date specified above.

LEAD TIMES:
Bidders to indicate lead time in business days for delivery
of each product offered.

When calculating lead time, bidders should take into
consideration all delivery components such as; your order
desk requirements, delivery practices, if the item is from
your stock etc., If the item must come from your
manufacturer/distributor then include the manufacturer/carrier's
shipping times in your calculation.

Bidders should indicate a lead time for the minimum release
quantity.

Please show lead time as a specific number, not a range,
e.g. 3 days or 5 days, not 3-5 days.

Lead time will be a factor for consideration in the tender
evaluation.

Lead times indicated are to be calculated from the date/time
that an MDA Release Order is issued, (faxed) to the time the
goods will be received at MDA or MDA's client destination.

Deliveries are monitored, therefore lead times must be
accurately reflected for each item.

DELIVERY:
Deliveries to MDA will be accepted Monday - Friday, between
the hours of: 8:00 AM to 3:30 PM.

The products listed will be ordered in the minimum quantities
(or possibly greater) as shown after each item and the Vendor
must ship the required quantities within the lead time as
indicated on the tender/contract.

Vendor must notify MDA immediately in writing (by fax) of any
delays of regular or scheduled shipments.

Shipments are considered to be delayed if the delivery time
is greater than the lead time indicated for that item on the
Contract.

Vendor must respond to late shipment inquires within 48 hours of
receiving faxed documentation from MDA.

Delivery must occur within the time stated on the Contract
unless a deferred shipment is arranged with MDA in writing.
Failing this Manitoba reserves the right to either purchase
elsewhere and charge the Vendor for any loss incurred thereon,
and/or cancel the Contract.

TIME IS OF THE ESSENCE:
Time shall be of the essence hereof. Failure to meet the
delivery time (i.e. lead time) indicated on the Contract
may result in the cancellation of the Contract item and
any outstanding Contract Release Order.

PACKAGING:
All goods must be packed or crated suitable for protection
in storage or shipment.

If pallets required, pallet size to be 42 inch width by
48 inch depth, loaded to a maximum height of 53 inches.

All goods delivered must be suitably marked with proper
documentation such as packing slip, contract number, etc.

PRICING:
PRICING TO BE OFFERED FOR YEAR 1 AND YEAR 2 FOR EACH ITEM.
PRICING FOR EACH YEAR IS FIRM FOR THAT YEAR.
Yes ________ or No ________
If no, indicate: Prices firm until (date)_________________

Bidders offering prices "subject to change without notice" or
"in effect at time of shipment" will be rejected outright.

Preference will be given to suppliers offering firm pricing.

INVOICES:
Invoices must be priced in the same amount and unit of measure
as shown on the Release Order or the Vendor must contact MDA,
in writing, prior to shipping the products on the Release Order.

This is an accounting concern and is not intended to outline
a process to request price changes.

Bidders to advise, if applicable, any:
Early payment discount terms ________________________

FOB/FREIGHT:
TO BE DELIVERED FOB DESTINATION:
MATERIALS DISTRIBUTION AGENCY
7 - 1715 ST JAMES ST - REAR RECEIVING DOCK
WINNIPEG, MB

The unit prices quoted above include all necessary charges,
freight, insurance, handling etc. If any charges are not
included please explain in detail any/all charges which
will be extra to the unit prices quoted and will be charged
on the invoice.

Vendor's policy as follows (if applicable):
A) Is there a minimum order/shipment value required for
FOB Destination pricing?
Yes ______ or No ______

B) If YES,
Freight charges will be extra on orders/shipments
under $ ______________in value (before tax).

C) If YES,
Freight charges will be:
Actual carrier charges __________ or flat rate ________

D) If flat rate, indicate:
The amount charged per shipment will be $ _________

No freight charges allowed on back order quantities.

RESTOCKING CHARGES:
Restocking charges to MDA must be shown, restocking charge
will be ________%.

Please indicate the amount of notice (number of days)
that MDA must provide in order to cancel a Release Order
without being subject to restocking charges.
Restocking charges do not apply if Release Order cancelled
with _________ days notice.

MDA requires complete details of your Return and Refund Policy.
Return and Refund details are:
A) Attached__________
B) To follow_________

WARRANTY:
Please indicate the warranty for each item offered
(if applicable)
____ days or ____ months or _______ years

If the warranty period is not the same for all items offered
then indicate the warranty on a product by product basis.

Vendor to address warranty issues within 48 hours of receiving
faxed documentation from MDA.

Vendor must provide copy of warranty documentation to MDA on
request, after the contract is awarded.

PRODUCT SHELF LIFE: (IF APPLICABLE)
Vendor to supply items with the longest shelf life available
from the date of the Release Order.

TERMINATION:
Manitoba may, at its sole discretion, immediately terminate this
contract in writing for any of the following reasons:
A) The goods provided by the vendor are not according to the
contract or are otherwise unsatisfactory, or
B) The services provided by the vendor are unsatisfactory,
inadequate, or are improperly performed, or
C) The vendor has failed to comply with any term or condition of
the contract, or
D) The vendor fails or refuses to comply with any verbal or
written request from Manitoba, for information pertaining to
the contract, within five (5) working days of receiving such
request, or
E) The vendor becomes bankrupt or insolvent or liquidates; or
F) A receiver, trustee or custodian is appointed for the assets
of the vendor, or
G) The vendor fails to secure or renew any license or permit for
the vendor's business required by law, by-law or regulation
or any such license or permit is revoked or suspended; or
H) The vendor or any partner, officer or director of the vendor
is found guilty of an indictable offence; or
I) The vendor fails to comply with any law, by-law or regulation
relating to the employment of its employees.

Manitoba may in its sole discretion terminate this Contract at
any time without cause by providing at least 30 calendar days
written notice thereof to the vendor prior to the date of
intended termination. This termination may be used for those
instances where there are program changes, funding changes etc.

Upon the effective date of the termination of this Contract,
the Vendor shall cease to provide any further goods and/or
perform any further services. Manitoba shall be under no
obligation to the vendor other than to pay, upon receipt of
an invoice and supporting documentation satisfactory to
Manitoba, such compensation as the Vendor may be entitled
to receive under this Contract.

ENVIRONMENTALLY PREFERABLE PRODUCTS:
Manitoba generally awards the bid to the lowest "overall" price
of an acceptable product, however, preference may be given to
products which are "more environmentally preferable" and support
Manitoba's Sustainable Development Procurement Guidelines.

Product pricing may be only one of the components to be
considered in the overall evaluation of "environmentally
preferable products".

Examples of "environmentally preferable products" are as follows:

Packaging;
Preference may be given to products which use less packaging,
packaging containing recycled content or packaging which can be
recycled etc. (providing the packaging still provides proper and
adequate protection to the product offered for sale). Bidders to
provide details regarding the packaging, if applicable, for each
item offered.

Products, recycled or recyclable;
Preference may be given to products containing recycled content
or which may be recycled.

Bidders to provide details regarding the percentage of "total
recycled content" and "post consumer waste content",
if applicable, for each item offered. Total recycled content
means the percentage of all recycled materials including
manufacturers trimmings, cuttings, overruns and "post consumer
waste". Post consumer waste content means that proportion of
recycled material that has been sold to a consumer and
collected after their use in a recycling program, e.g. used
aluminum cans etc.

Products, more environmentally preferable;
Preference may be given to products which generally meet or
exceed the above specifications and can demonstrate satisfaction
in relation to the end users requirements. These products will
be classified "more environmentally preferable" through a
recognized certification program.

Replacement Products;
Manitoba may be interested in "replacement" or "alternative
types" of products which can be proven to be "more
environmentally preferable" compared to those products
specified above. Bidders are encouraged to provide complete
details of possible replacement products.

At Manitoba's discretion any "environmentally preferable
products" offered may be:
A) Accepted for this tender, or
B) Not accepted for this tender, or
C) Not accepted for this tender but considered for future
study/use

VENDOR INFORMATION/AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any Contract award, to
secure evidence to Manitoba's satisfaction that any bidder is
the manufacturer or an authorized distributor, dealer or
retailer of the goods offered and is authorized to sell these
goods in Manitoba, Canada and upon request will provide
Manitoba with written evidence thereof. Manitoba reserves the
right to secure evidence to the Manitoba's satisfaction that
any bidder is able to provide the goods or services and to
require the successful bidder to furnish security, free of
any expense to the Manitoba Government, to guarantee faithful
performance of the Contract.

ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system, Bidders are
to advise if your invoice address (accounts receivable) is the
same as the address for orders/quotes shown above.
Yes ______ or No ______

If NO, provide complete details, i.e. box number, street
address, City, Province, postal code, etc. ____________

MANITOBA RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba Retail Sales Tax
Yes ______ or No ______
If No disregard the following paragraph.

MANITOBA RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba Retail Sales Tax
Yes ______ or No ______

If the tender consists of both taxable (T) and non-taxable (NT)
items, please indicate T or NT opposite each item offered.

INFORMATION: FOR TENDER SUBMISSION INFORMATION, CONTACT:
Purchasing Agent: Joseph (Joe) Granger
Phone: (204) 945-8480
Fax: (204) 945-1455

FOR QUANTITY, RELEASE INFORMATION or ALTERNATIVE PRODUCT
APPROVALS for future tenders, contact MDA:
Name: Paulette Kosheluk
Phone: (204) 945-8607
Fax: (204) 948-2831

VENDOR'S QUOTATION REFERENCE # (if applicable) _____________

Proposed Delivery Address:

MATERIALS DISTRIBUTION AGENCY
UNIT 7 - 1715 ST JAMES STREET
WINNIPEG, MB. R3H 1H3
CANADA

TENDERS TO BE RETURNED TO:

Procurement Services Branch
2nd Flr - 270 Osborne St. N.
Winnipeg, MB R3C 1V7
Fax 204-945-1455

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Original Text

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