UK-Gatwick: buses and coaches

Country:

United Kingdom

City/Locality:

GATWICK

Notice/Contract Number:

eu:310369-2008

Publication Date:

Nov 29, 2008

Deadline:

Dec 4, 2008

Buyer:

GATWICK AIRPORT LTD

Original Language:

English

Address:

GATWICK AIRPORT LTD
GATWICK
United Kingdom

Web Site:

http://www.baa.com

Notice Type: 2540
-
Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 233/2008
, #
310369-2008
Contract Nature: Service contract
Procedure Type: Negotiated procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE – UTILITIES
Services
SECTION I: CONTRACTING ENTITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Gatwick Airport Ltd, Supply
Chain, 5th Floor, Destinations, South Terminal, Contact: Brian Phipp,
Attn: Brian Phipp, UK-Gatwick RH6 0NP. Tel. 077 66 44 13 33. E-mail:
brian_phipp@baa.com. Fax 012 93 50 44 88.
Internet address(es):
General address of the contracting entity: http://www.baa.com.
Address of the buyer profile: http://www.airportsmart.com.
I.2) MAIN ACTIVITY OR ACTIVITIES OF THE CONTRACTING ENTITY:
Airport-related activities.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting entity: BAA/
Inter terminal transit system replacement service for Gatwick Airport.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 2.
Main place of performance: Gatwick Airport - RH6 0NP - Gatwick.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Supply of
motorised vehicles and/or associated services (potentially including but
not limited to drivers, controllers, queue managers, porters, boarding
assistants and management thereof) to support the provision of a temporary
road based replacement for Gatwick Airport's Inter Terminal Transit System
(ITTS) during its shutdown to facilitate its replacement.
In addition Gatwick Airport Limited my also require as options:
i) the supply of motorized vehicles and/or associated services to provide
contingency for the new ITTS i.e. during periods of breakdown and/or
maintenance;
ii) the supply of other motorised vehicles and/or associated services for
the transportation of passengers, air crew, airport operator and airline
workers and other airport support staff etcetera in and around Gatwick
Airport, as may be required (possibly including airside locations).
Note:
Gatwick Airport is considering a number of options in relation to the
supply of the motorized vehicles including but not limited to.
— Outright purchase,
— Outright purchase but with the supplier to buy back at the end of the
contract period or another date,
— Purchase and lease back,
— Lease or hire,
— Other options.
II.1.6) Common procurement vocabulary (CPV): 34121000, 60100000,
71311200, 63712000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Business Need.
As part of the ongoing investment at Gatwick Airport the Inter Terminal
Transit System (ITTS) linking the two terminals is scheduled for
replacement. The ITTS is a landside system that links the two terminals
transporting passengers and staff along a raised guideway.
To facilitate the replacement, the project requires the ITTS to be
shutdown completely, however in order to maintain airport operation and
service to the passengers an alternative method of transportation must be
provided.
Programme.
ForSup - Aggr - FR-0601 - publications.airportsmart.com/XTender -
19.11.2008 13:21 - ID:2008-001048.
A complete closure of the transit system is scheduled from Mid September
2009 until Mid April 2010. One transit will be operational from Mid April
2010 until Mid July 2010. 2 transits will then be operational from Mid
July 2010.
Service Requirements.
In line with the above programme dates the project requires the following:
Mid September 2009 - Mid April 2010.
— Full replacement service operating 24 hours a day,
Mid April 2010 - Mid July 2010.
— Partial replacement service at night to allow maintenance of the single
running transit. Period of required maintenance has yet to be confirmed
but at this stage should be assumed to be at a worst case between the
hours of 21:00-04:00 7 days a week),
— Ability to provide supplementary service to the single running transit
during peak times if required,
— Ability to provide contingency should the single running transit fail.
Mid July 2010 onwards.
— Possibility of providing ongoing contingency of up to two standby
vehicles from 06:00 - 18:00 and one standby vehicle from 18:00 - 06:00
that are available within five minutes of a call being received with the
ability to obtain up to another four vehicles within twenty minutes to
meet demand if a full transit system breakdown occurs.
Quantities.
Sufficient quantities of appropriate vehicles and/or associated services
(as detailed) to meet the above via a prescribed route in accordance with
the service levels detailed in the ITT.
II.2.2) Options: Yes.
Description of these options: Suppliers may wish to express their
interests as follows:
i) Supply of motorised vehicles only;
ii) Supply of motorised vehicles and associated services (potentially
including but not limited to drivers, controllers, queue managers,
porters, boarding assistants and management thereof);
iii) Supply of associated services only (potentially including but not
limited to drivers, controllers, queue managers, porters, boarding
assistants and management thereof).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Any required bonds and/or
guarantees will be set out within the ITT.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Details will be set
out in the ITT.
III.1.3) Legal form to be taken by the grouping of economic operators to
whom the contract is to be awarded: Details to be set out in the ITT.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
The terms and conditions as set out in the ITT.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Bidders will
be expected to demonstrate their appropriate capability, capacity,
experience and proven track record within their tender response.
III.2.2) Economic and financial capacity: Bidders will be required to
demonstrate their financial standing within their tender response.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: Bidders will be required to
demonstrate their technical abilities within their tender response.
Basic high level requirements.
Any vehicles shall have a Euro 5 Engine standard and should be able to
accommodate aircraft hold luggage, passengers and Passengers of Restricted
Mobility (PRM) (often wheelchair users).
The vehicles should enable efficient loading and unloading of passengers
(2 door vehicles should be considered).
The successful bidder for any services will be expected to identify and be
accountable for a service level taking into account the infrastructure
constraints that exist on the preferred route that has been identified by
Gatwick Airport Limited. The successful bidder shall demonstrate how
performance against this service level will be measured as well as the
management process for ensuring it is measured effectively. The identified
service level will be subject to negotiation with Gatwick Airport Limited
and their business partners and a financial pain/gain scheme will be put
in place to ensure compliance with this service level. The penalty on
failure will be consistent with the existing service quality rebate
details given below.
The Service Quality Rebate (SQR) associated with failing to meet the
current SLA is currently £53,403 per month up to a maximum of £320,415 for
a 12 month fiscal year period.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reservedto a particular profession:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Negotiated
Candidates have already been selected: no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications or in the invitation to
tender or to negotiate.
IV.2.2) An electronic auction will be used: Yes.
Gatwick Airport Limited reserves the right to conduct an auction for all
or part of the supplies and or services.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting entity: BAA/.
IV.3.2) Previous publication concerning the same contract: Periodic
indicative notice
Notice number in OJ:2008/S 90101-45 of 15.1.2008.
IV.3.3) Conditions for obtaining specifications and additional documents:
Payable documents: no.
IV.3.4) Time limit for receipt of tenders or requests to participate:
4.12.2008 - 06:00.
IV.3.5) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.6) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 6 (from the date stated for receipt of
tender).
IV.3.7) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT(S) RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY
COMMUNITY FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Registering interest.
Interested suppliers are required to submit:
i) last 3 years externally audited company accounts;
ii) evidence of recent track record in the supply or motorised passenger
transport vehicles and/or associated services;
iii) details of membership of trade associations and licences to operate
in accordance with UK regulation and must upload responses to
www.airportsmart.com as follows:
Instructions for registering interest.
Interested suppliers must register their company and contact profile by
clicking on the link for this notice on the "View Contract Notice" menu of
the www.airportsmart.com web site and by following the instructions below:
First, interested suppliers who are not already registered on AirportSmart
must register their company profile via "Supplier Zone > New Supplier"
menu. Suppliers already registered on AirportSmart can go direct to the
second step.
Second, all interested suppliers must access this Notice via the "View
Contract Notices" menu to express interest by following the online
instructions and uploading the requested information before the indicated
deadline (see Section IV paragraph 3.4).
Further information.
BAA does not bind itself to accept any proposal.
In evaluating their suitability, suppliers may be further requested to
provide to BAA additional information e.g.further written submissions,
presentations, reference visits/inquiries and/or attend an interview.
As documentation associated with this process will be made available and
exchanged via www.airportsmart.com interested suppliers are required to
register on the site. Please refer to this site for terms and conditions.
Registering interest in this project does not guarantee inclusion of the
party on the tender enquiry list. There is no cost associated with
registration and expression of interest at this time, however, should your
company decide to make a bid at tender stage then a cost of up to 2,000
euros (two thousand euros) will apply. Please ensure responses are concise
and overall less than 10MB. Your document should be uploaded as a single
PDF document on to http://www.airportsmart.com.
For further information on registration or other aspects of AirportSmart
please contact: Frédéric Garat:
frederic.garat@airportsmart.com; + 33 (0)1 41 90 04 30.
BAA reserves the right to disqualify any candidate who provides
information or confirmation which later proves to be untrue or incorrect
or does not supply information when requested.
I) Addresses and contact points from which further information can be
obtained: www.airportsmart.com; postal address: please address your
queries via the Messaging Centre on www.airsport.com.
II) Addresses and contact points from which specifications and additional
documents (including documents for a dynamic purchasinf system) can be
obtained: Official name: www.airportsmart.com,; postal address: please
adresss your queries via the Messaging Centre on ww.airportsmart.com -view
Contract Notices.
III): Addresses and contact points to which tenders/requests to
participate must be sent: Official name: www.airportsmart.com,; postal
address: please adresss your queries via the Messaging Centre on
ww.airportsmart.com -view Contract Notices.
product classification:
— 60 - Transport services (excl Waste transport),
— 63 - Supporting and auxiliary transport services travel agencies
services,
— 71 - Architectural construction engineering and inspection services.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Head of Supply Chain,
Gatwick Airport, Gatwick Airport Limited, 7th Floor, Destinations, South
Terminal, Gatwick Airport, West Sussex, UK-Gatwick RH6 0NP.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 19.11.2008.

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